Copper River IT

  • Sr Contract Specialist

    Job Location
    VA-Fairfax
    # of Openings
    1
    Security Clearance
    N/A
    Percentage of Travel Required
    N/A
    Type
    Regular Full-Time
  • Overview

    Perform all non-inherently governmental pre-award and post-award tasks necessary to award and administer contracts, purchase/delivery/task orders, blanket purchase agreements, and other acquisition types in support of the overall PSC mission. Provide knowledge and skills to manage and work with a team as lead.

    Responsibilities

    • Facilitate the receipt of complete acquisition packages by contacting the responsible technical contact promptly if any element of the acquisition package is incorrect or incomplete
    • Post synopses of new procurement opportunities, noncompetitive justifications, solicitations, and other pre-award documents on the Fedbizopps or other Government Point of Entry in accordance with the procurement laws, regulations, and guidance
    • Prepare any type of solicitation permitted by the procurement laws, regulations, and guidance, using PRISM
    • Review and analyze proposals and support pre-award file documentation to ensure all required documentation for award has been received, meets all procurement laws, regulations, and guidance, and the proposed cost are reasonable, allowable, allocable, and necessary to perform the stated objectives of the contract
    • Prepare all pre-award file documentation necessary to support the award of the contract
    • Insure all necessary concurrences and approvals from AMS Contracting Officials and legal offices have been obtained and included in the file
    • Assemble the PRISM electronic award file with bookmarks, ensuring all required pre-award file documentation is appropriately filed in accordance with the procurement laws, regulations, and guidance
    • Prepare all award documents including but not limited to: award document, delegation forms, cover letters, and distribution materials
    • Provide the completed pre-award file, award documents, and distribution to the AMS Contracting Officer (CO) for review and execution. The Contractor shall make any revisions to these documents requested by the AMS CO and resubmit the revised documents for review and execution
    • Enter award data into PRISM
    • Distribute award documents in accordance with the procurement laws, regulations, and guidance
    • Compile proposal evaluation information for use by the CO to debrief unsuccessful Offerors
    • Utilize PSC workload tracking, HHS Standard Operating Procedures (SOPs), PSC, SOPs and internal poly documents and templates
    • Review and analyze proposals and support file documentation to insure all required documentation for the contract modification has been received, meets all procurement laws, regulations, and guidance, and the proposed costs are reasonable, allowable, allocable, and necessary to perform the stated objectives of the contract
    • Prepare all necessary unilateral and bilateral changes to the contract including key personnel changes, schedule revisions, property changes, change orders, no-cost extensions, termination actions, stop work orders, revisions to existing clauses, and incorporation of new clauses as necessary in accordance with all procurement laws, regulations, and guidance
    • Insure all necessary concurrences and approvals from HHS program, and legal offices have been obtained and included in the file
    • Prepare all modification documents including but not limited to: award document, delegation forms, cover letters, and distribution materials, using the PRISM system
    • Monitor receipt of invoices for payment, reviewing all required invoice documentation to insure compliance with the terms and conditions of the contract, obtaining necessary concurrences from the COR and Program Office when necessary, and preparing the invoice file for the AMS CO for review and approval
    • Monitor the receipt of all required deliverables and government approvals in each contract being administered
    • Conduct follow-up activities with the Contractor, HHS office, or delegated audit or administration agencies to facilitate receipt of the late deliverable or approval
    • Notify the CO of any delinquent deliverables that the Contractor was not able to facilitate delivery of, along with a recommended course of action to address the situation
    • Support internal and external audits by cognizant auditing activities. Support will include tracking of audit requests, findings, and resolutions
    • Prepare and forwarding requested file documentation and recommendations
    • Support the quarterly review of unliquidated obligations and annual certification process
    • Transfer the files of all physically complete contracts to the on-site AMS Contract Closeout Branch for closeout
    • Help organize, supervise, and review the work
    • Manage and assign work to a team as well as regularly review the work products of other support staff for quality
    • Provides AMS with focal points to help assign work
    • Review work products and discuss issue resolution as a senior member of the team

    Qualifications

    • Education:
      • Bachelor’s Degree in related field preferred
    • Required Knowledge/Experience:
      • Prior experience in Federal acquisitions
      • Knowledge of the FAR and other acquisition rules
      • Strong writing and verbal communication skills
      • Ability to manage multiple requirements within stated deadlines
      • Strong ability to coordinate with other members of the team

    Other Responsibilities

    • Perform other tasks consistent with the goals and objectives of the department/contract
    • Perform other duties as assigned by Contract Administrator

    Invest in a company that invests in you! Moss Cape provides its employees with ample opportunities for career growth and development. Tuition reimbursement is offered to help employees further their education and skillset. Other perks include Open Leave, 401k matching with immediate vesting, Medical, Vision, and Dental coverage.

     

    EEO/AA Employer Minorities/Females/Vets/Disability

     

    Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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